Frequently Asked Questions

Registration and check-in will take place on Wednesday, 08 April 2026, from 17:30-18:00 at the entrance of the Konrad Cohn Lecture Hall, Virchowweg 24, Charité Campus Mitte, or on Thursday, 09 April 2026, starting from 08:00-08:30 at the Wilhelm-Waldeyer Building, Philippstraße 11, Charité Campus Mitte.

Name badges and any relevant materials will be distributed at check-in.

Yes. All registered participants will receive a digital certificate of attendance after the symposium, specifying their contribution (oral/poster). Certificates will be sent by email in the days after the event.

Please ensure your name and institutional affiliation are correctly entered in your registration — these details will appear on the certificate.

Venue: Charité – Universitätsmedizin Berlin, Campus Mitte. The campus is centrally located and very well connected by public transport.

• From Berlin Hauptbahnhof: ~10 minutes on foot, or 3 stops by tram.
• From Berlin Brandenburg Airport (BER): Take a regional train or S-Bahn to Berlin Hauptbahnhof, then continue as above.

Nearby stops:

• U-Bahn: Naturkundemuseum / Oranienburger Tor
• S-Bahn: Hauptbahnhof / Oranienburger Straße
• Tram: Invalidenpark / Naturkundemuseum
• Bus: Invalidenpark / Robert-Koch-Platz / Charité Campus Mitte / Philippstraße

We recommend using the BVG app or Google Maps for real-time connections. More details on the Travel & Accommodation page.

Berlin has an extensive public transport network (U-Bahn, S-Bahn, tram, and bus) running 24/7, with reduced frequency late at night.

Tickets & fare zones: Berlin is divided into zones A, B, and C.

• An AB ticket covers most of the city, including the symposium venue.
• An ABC ticket is required when travelling to/from Berlin Brandenburg Airport.

Money-saving options include day passes and four-trip tickets. Always validate your ticket before boarding (where required).

Cycling & e-scooters: Berlin is bike-friendly. Rental bikes (Nextbike, Call a Bike) and e-scooters are widely available.

Parking around Charité Campus Mitte is available but limited and generally expensive. Street parking is scarce.

We strongly recommend using public transport — the venue is very easy to reach by U-Bahn, S-Bahn, tram, or bus.

We understand that plans change! If you cannot attend, please inform us as soon as possible at jp2026@charite.de.

Participation is free of charge. However, we rely on accurate headcounts to manage our limited catering budget, so timely cancellations are very helpful. We hope to see you at a future symposium!

If you selected the DPG travel grant option during registration, please note:

• A reimbursement form will be sent to you by email after the symposium.
• Submit the completed form together with all original receipts directly to the Deutsche Physiologische Gesellschaft (DPG).
• Keep all receipts related to your trip to Berlin (transport, accommodation). Food and drinks are not eligible for reimbursement.
• The DPG may request bank statements to verify that the exact amount was charged.

Reimbursement amounts:

• Total DPG budget: €9,000
• Maximum per person: €300

Reimbursement typically takes several weeks to up to 3 months after submission of your form and receipts.

The DPG may contact you for additional documentation (e.g. a bank statement) during this period.

Processing of travel grants is managed at the DPG and the organizers of JP2026 are not involved.

No. The maximum reimbursement per person from the DPG travel grant or the grant for international oral presenters is €300, regardless of actual travel costs.

We encourage you to also check whether your home institution offers additional travel support.

Yes! Four dedicated travel grants for international oral presenters are provided, generously funded by The Company of Biologists and supplemented by the B. Braun-Stiftung. Each grant covers up to €300 in travel and accommodation expenses.

Recipients were selected by the organizers based on predefined criteria. All applicants have already been notified.

All participants should have received a notification by email on February 25. Abstracts were assigned to either an oral presentation slot or a poster session based on scientific content, thematic fit, and available session capacity.

Each oral presentation must not exceed 10 minutes, followed by a 5-minute discussion chaired by the session chairs. Please include a clear, accessible introduction to your topic — assume some audience members may come from adjacent fields.

Technical specifications:

• Aspect ratio: 16:9
• Language: English
• Accepted upload formats: .pptx (PowerPoint, preferred), .ppt (legacy PowerPoint), .odp (OpenDocument Presentation), or .pdf. Please avoid .pps/.ppsx formats.
• Ensure all special fonts, characters, and videos are embedded directly in the file.

We use a simple set of acoustic signals to help speakers stay on time:

• A bell rings 1 minute before the end of your allotted talk time — your cue to start wrapping up.
• A horn sounds when the scheduled talk time is over.
• A bell rings again 1 minute before the end of the Q&A period.

Yes. Presentations must be uploaded by Tuesday, 07 April 2026, 18:00 CET. Instructions on how to upload your files will follow in the upcoming weeks.

Pre-screening is not routinely possible due to the tight schedule. We will review your submitted presentations and contact you in case of any obvious problems. If you have concerns about your slide layout (e.g. unusual fonts, animations, or embedded media), please contact us at jp2026@charite.de and we will do our best to accommodate a check before your session.

Posters should include an accessible Introduction and Conclusion suitable for non-specialist attendees, in keeping with JP2026's cross-disciplinary spirit.

Technical specifications:

• Size: DIN A0, portrait orientation
• Maximum dimensions: 85 cm (width) × 119 cm (height)
• Language: English

On-site logistics:

• Mount your poster only on the board marked with your assigned poster number (e.g., A1 #4 or B2 #8).
• Mounting materials will be provided in the poster area.
• Setup: Posters must be mounted in the morning on the day of your assigned session.
• Removal: Posters must be removed by the end of that day — any posters left behind will be removed by the organizers.
• Presenting authors are kindly asked to remain at their posters throughout their assigned poster session.

No. Out of respect for presenters and to encourage open scientific discussion, JP2026 presentations will not be recorded or publicly shared. This applies to oral presentations, poster sessions, and keynote lectures.

If you would like to share your own work after the symposium, you are of course free to do so independently.

Light snacks will be available during the Wednesday evening session so you won't go hungry. Please note that no hot meals are served, so we recommend having a proper dinner before or after the event.

Yes! On both days you can expect:

• Coffee breaks: Two per day — one in the morning and one during the poster session — with coffee, tea, and a small selection of snacks.
• Lunch: Vouchers for the Mensa Nord (campus canteen) will be provided to all active presenters. The lunch menu typically includes a starter, a main course, two side dishes, a dessert or fruit, and a cold drink.

The Mensa Nord campus canteen is located at Hannoversche Str. 7, 10115 Berlin, a short walk from the symposium venue. Here is how to navigate it:

What your voucher covers

For the main course, choose one of:

• Option A: 1 Main Dish + 2 Side Dishes
• Option B: 1 "Set meal" (Komplettgericht — a pre-combined complete meal)

In addition to either option, you may also take:

• 1 Soup or 1 Small Salad (assemble your own at the salad bar)
• 1 Dessert or 1 Fruit
• 1 Cold Drink

Voucher colours

• Blue voucher → Thursday, 9 April
• Yellow voucher → Friday, 10 April

At checkout

• Take your tray to the cashier and hand over your voucher.
• Pick up cutlery after passing the checkout — it is located behind the cashier counters.

Thursday's menu (9 April, blue voucher)

• Option A — Main dishes (pick one):
  • Baked spinach & spelt medallions with beet sauce (vegetarian)
  • Roasted turkey breast with peanut plantain sauce
• Option A — Side dishes (all vegan, pick two):
  • Needle beans · Ratatouille · Boiled potatoes · Baked potatoes · Brown rice
• Option B — Set meals (pick one):
  • Baked potatoes with vegetables, pumpkin seeds, and tomato sauce (vegan)
  • Colorful potato stew with fresh parsley (vegan)
  • Indian-style rice pudding with raisins, almonds, and cardamom (vegetarian)
  • Two homemade potato pancakes with applesauce (vegetarian)
  • Homemade pasta with soya bolognese (vegan)
• Soup or salad (pick one): Potato-almond soup with parsley · Salad bar
• Dessert (pick one): Curd with plums and hazelnuts · Wildberry yogurt · Pistachio pudding

Friday's menu (10 April, yellow voucher)

• Option A — Main dishes (pick one):
  • Baked coalfish fillet with potato coating and yogurt wild-garlic dip
  • Two polenta and spinach pockets with turmeric sauce (vegetarian)
• Option A — Side dishes (all vegan, pick two):
  • Carrots and peas · Leek in soy cream · Mashed potatoes with carrots · Potatoes · Rice
• Option B — Set meals (pick one):
  • Wholemeal pasta with cauliflower sauce, fresh tomatoes, and roasted hazelnuts (vegan)
  • Spicy soy strips with spring onions, mushrooms, and rice (vegan)
  • Bulgur and spinach pan with smoked tofu and sunflower seeds (vegan)
  • Cottage cheese with olives, wild garlic, and steamed potatoes (vegetarian)
• Soup or salad (pick one): Tomato soup with fresh wild garlic · Salad bar
• Dessert (pick one): Pear and oat yogurt · Raspberry coconut curd · Nougat pudding

The Thursday social evening takes place at L'Osteria Berlin Humboldthafen. A pre-selected vegetarian menu of pizza and pasta will be served freely to our tables.

• Cost: €20 per person, payable individually to L'Osteria staff on the evening.
• Drinks are not included and must be ordered and paid for separately.

We may have a small number of extra spots available. If you would like to attend but did not register, please speak to one of the organizers on-site or email jp2026@charite.de as soon as possible.

There is no dedicated or guarded luggage storage at the venue. You are welcome to bring your bags into the symposium rooms, provided emergency exits remain accessible at all times.

Please be aware that the entire venue is publicly accessible during the symposium. We recommend exercising the same caution with your belongings as you would in any other public space.

Call 112 (European emergency number) from any mobile phone — it works anywhere in Germany.

If you are within the venue and there is no immediate life-threatening danger, please approach one of the organizers immediately. We have designated first responders on site, and several of our participants have a medical background and can provide first aid.

Charité's emergency department is located directly adjacent to our venue — professional medical care is only steps away.

We are sorry to hear this and hope you are safe. Please follow these steps:

• Immediate danger (outside the venue): Call 110 (police) or 112 (emergency services).
• During the symposium (no immediate threat): Approach any of the organizers. We will assist you, mediate the situation, and ensure your safety.

Yes, we will take photographs during the event for documentation and communication purposes. Photography will focus on group settings, for example the audience in the lecture hall, crowds during the poster sessions, and moments during the social evening.

We will not photograph scientific content such as presentations or posters, and we will not take pictures of individual attendees unless explicit permission has been granted.

We fully respect your choice and have put concrete measures in place to honour it:

• A no-photography icon will be displayed on your name tag, clearly signalling your preference to photographers and fellow attendees.
• A designated seating area will be available in the lecture hall so that you can attend talks without appearing in audience photographs.

You were able to indicate your photography preference during registration. If you would like to change your preference or have any further questions, please contact us at jp2026@charite.de.